Save Money By Using A Virtual Switchboard And Never Miss Another Call

By: Invicta

For a small business the cost of a phone system can seem disproportionate to its advantages. But not having one can make a business seem less professional and, worse still, can lead to lost business from inefficient handling of calls.

The same dilemma faces a small business start-up, which these days can often mean working from home. One of the first considerations is what phone number to use in order to effectively handle phone calls. Four options immediately become apparent: Use a mobile cell phone for business but risk not seeming professional. Immediately stand the cost of an extra business phone line. Use a home phone and again run the risk of seeming unprofessional when one of the kids picks it up. Or use a human answering service, which adds unnecessary cost to a start up business.

However, now, thanks to modern phone switch technology, small businesses whether established or just starting, have a fifth option called a virtual switchboard. And for those based in the United Kingdom, it is often free.

A virtual switchboard enables any business to enjoy all the features of a business phone system without any capital expenditure or other costs such as installation, rentals, maintenance etc. In fact all you need is a land line phone number on which to receive calls.

Switchboard Features For Little Or No Cost

This is how it works. Most virtual switchboard operators in the UK provide a free non-geographic phone number with a 08 prefix. When someone calls your 08 number, the call will route through the phone company's switch and it this that does all the clever work.

The caller hears an announcement that says something like "Please hold whilst we connect your call". Simultaneously your home phone will ring. When you pick it up you'll hear an announcement such as "You have a call for the sales department. Please press any key to accept". This is how you know it is a business call. If one of the kids has picked up the phone, this is their signal to pass the phone to you to accept the call. This same feature can be used to enable you to don an appropriate hat for sales, support, accounts etc.

If you are particularly busy, most virtual switchboards will advise the caller of their queue position and play music on hold. And if you are engaged, the call can be routed to a colleague at a different number. If the phone isn t answered, the caller will be sent to voicemail where they can leave a message.

Voicemail Is Standard

Virtual Switchboards all have voicemail and most will also send voicemail messages to your email inbox as voice file attachments that you can listen to on your computer.

Receive Notification Of Failed Calls

Some virtual switchboards also have a very useful feature whereby, if a caller hangs up without leaving a message, you'll receive an email with the caller's phone number so you can call back. In fact, with a virtual switchboard you need never miss another call.